Sometimes, the phrase “I am writing to inform you” starts to feel a bit tired, right? Whether you’re drafting emails, reports, or letters, repeating this same line can make your writing sound dull or too formal. We’ve all been there—stuck using the same words because it’s easy and familiar. But what if your communication could shine brighter, sound fresher, and feel more personal? That’s exactly why having a variety of alternative phrases is a game-changer.
In this post, I’m excited to share 25 creative and precise ways to say “I am writing to inform you” that will instantly improve your professional writing and everyday messages. These options add style, personality, and clarity, helping your words stand out whether you’re notifying, updating, or explaining. You’ll find expressions suitable for formal emails, friendly updates, and everything in between.
Ready to boost your vocabulary and make your messages pop? Dive in and discover these easy-to-use alternatives that will make your writing feel natural and engaging. Let’s get started!
Alternatives to “I Am Writing to Inform You”
1. I would like to inform you
This phrase is polite and professional, perfect for formal emails or letters. It clearly shows the intent to provide important information without sounding too stiff. It sets a respectful tone while delivering your message.
Examples:
- I would like to inform you that the meeting has been rescheduled.
- I would like to inform you of the changes in our policy.
- I would like to inform you about the upcoming event details.
- I would like to inform you that your application was successful.
- I would like to inform you of an update regarding your order.
Why it works:
This phrase is clear and courteous, making it ideal for formal business communication. It balances professionalism with approachability, helping your message come across as thoughtful.
2. I’m reaching out to let you know
This alternative feels warmer and more conversational. It’s great for emails where you want to sound friendly but still informative. It’s often used in customer service or casual professional settings.
Examples:
- I’m reaching out to let you know that your package has shipped.
- I’m reaching out to let you know about a new feature in our app.
- I’m reaching out to let you know that your appointment is confirmed.
- I’m reaching out to let you know about the deadline extension.
- I’m reaching out to let you know that your feedback was appreciated.
Why it works:
The phrase sounds personal and engaging, which helps build connection while delivering important information. It’s perfect for email updates or client communication where a friendly tone is key.
3. Please be advised that
A formal and respectful way to notify someone, often used in legal, corporate, or official contexts. It signals that the following information is important and should be noted carefully.
Examples:
- Please be advised that the office will be closed tomorrow.
- Please be advised that your account balance is overdue.
- Please be advised that the terms and conditions have changed.
- Please be advised that the report deadline has been moved up.
- Please be advised that attendance is mandatory for the training session.
Why it works:
This phrase clearly directs attention to crucial details, making it effective for formal notifications and official announcements where clarity is essential.
4. This is to notify you
A straightforward and professional phrase commonly used in formal letters and emails. It’s concise and gets straight to the point.
Examples:
- This is to notify you that your application has been accepted.
- This is to notify you of the scheduled maintenance on Friday.
- This is to notify you that your request has been processed.
- This is to notify you about the change in your service plan.
- This is to notify you that your membership will expire soon.
Why it works:
It’s clear and formal, making it ideal for official correspondence that requires professionalism without unnecessary fluff.
5. I want to bring to your attention
This phrase is useful when you want to highlight something important or urgent. It invites the reader to focus on a specific detail.
Examples:
- I want to bring to your attention the recent policy changes.
- I want to bring to your attention a billing error in your account.
- I want to bring to your attention the upcoming deadline.
- I want to bring to your attention the new safety protocols.
- I want to bring to your attention some important updates on the project.
Why it works:
It effectively signals the importance of the information, encouraging the reader to pay close attention. This is great for internal communication or when emphasizing key points.
6. I am writing to update you
This one is perfect when you’re giving someone new or follow-up information. It sounds professional and respectful but slightly more relaxed than the original phrase.
Examples:
- I am writing to update you on the progress of the renovation.
- I am writing to update you about our new product launch.
- I am writing to update you on your application status.
- I am writing to update you regarding the changes to your schedule.
- I am writing to update you on the team’s performance review.
Why it works:
It’s a straightforward and polite phrase that works well in both business emails and casual work updates. It also gives the impression that you’re keeping the recipient in the loop.
7. Allow me to inform you
This is a very courteous and slightly formal phrase. It works great when you want to be extra respectful while delivering an announcement or message.
Examples:
- Allow me to inform you that your subscription has been renewed.
- Allow me to inform you about the upcoming board meeting.
- Allow me to inform you that your issue has been resolved.
- Allow me to inform you of a few important changes to our policy.
- Allow me to inform you that we’ve received your documents.
Why it works:
This phrase shows professional politeness and is perfect for formal letters or customer support responses. It feels diplomatic and warm.
8. I’m contacting you to share
This alternative is more conversational. It adds a human touch and works beautifully in professional emails with a friendly tone.
Examples:
- I’m contacting you to share some exciting news.
- I’m contacting you to share an important update about the policy.
- I’m contacting you to share details of your upcoming trip.
- I’m contacting you to share the final version of the report.
- I’m contacting you to share next steps in the process.
Why it works:
It’s simple, friendly, and direct—ideal for casual but professional interactions like project updates, customer service emails, or team communication.
9. I’d like to make you aware
Use this when you want to gently introduce information that might be important or need attention. It’s more careful and subtle in tone.
Examples:
- I’d like to make you aware of the changes in your delivery schedule.
- I’d like to make you aware of your account status.
- I’d like to make you aware of the updated compliance rules.
- I’d like to make you aware of an issue with your last request.
- I’d like to make you aware of the recent budget revision.
Why it works:
This phrase has a soft tone that works well when you’re sharing sensitive or unexpected news. It helps in diplomatic communication where tone matters.
10. I wish to notify you
This is another formal option, similar to “Please be advised.” It’s often used in written notices, official statements, or formal workplace emails.
Examples:
- I wish to notify you that your refund has been processed.
- I wish to notify you of a scheduled system outage.
- I wish to notify you about the policy changes effective next week.
- I wish to notify you that your credentials have been approved.
- I wish to notify you of a delay in your service request.
Why it works:
It carries a tone of authority and formality, which is perfect for corporate emails, HR updates, and policy announcements.
11. This message is to inform you
A simple, clear, and direct option. It sets the expectation right at the start and works well in formal email templates.
Examples:
- This message is to inform you that your request has been completed.
- This message is to inform you of a change in office hours.
- This message is to inform you about your account update.
- This message is to inform you that your package is on the way.
- This message is to inform you of a possible delay.
Why it works:
It works well for automated emails or serious updates where clarity is key. It avoids fluff and gets right to the point.
12. I’m writing to let you know
This one is perfect when you want to sound clear, natural, and not overly formal. It feels like something you’d say in a face-to-face conversation.
Examples:
- I’m writing to let you know your order has shipped.
- I’m writing to let you know about the interview schedule.
- I’m writing to let you know that I’ve completed the project.
- I’m writing to let you know we’ve fixed the issue you reported.
- I’m writing to let you know your input was very helpful.
Why it works:
It sounds human and easygoing, perfect for daily workplace communication or professional but friendly updates.
13. I want to inform you
This option is shorter and slightly less formal than the original. It feels firm yet polite, ideal for everyday work emails.
Examples:
- I want to inform you of a change in schedule.
- I want to inform you that your report was approved.
- I want to inform you about the next steps in the process.
- I want to inform you of the new rules for remote work.
- I want to inform you that I’ve submitted your documents.
Why it works:
It’s straightforward and works in almost any professional context—whether formal, semi-formal, or casual.
14. I’m sending this to notify you
This phrase works well in formal email templates, especially when you’re providing important updates or confirming something.
Examples:
- I’m sending this to notify you that the system will be down for maintenance.
- I’m sending this to notify you of your registration confirmation.
- I’m sending this to notify you about an error in the report.
- I’m sending this to notify you that your interview has been scheduled.
- I’m sending this to notify you of the final payment details.
Why it works:
It has a clear purpose-driven tone, ideal for emails that need to deliver direct updates in a clean and formal style.
15. Please note that
This one is super versatile and often used in professional writing. It’s polite and straight to the point, perfect for policy updates, instructions, and notices.
Examples:
- Please note that our office will be closed next Monday.
- Please note that your login will expire in 48 hours.
- Please note that the deadline has been extended.
- Please note that this is your final reminder.
- Please note that responses are due by Friday.
Why it works:
It’s simple and useful when you want to flag a detail without sounding too formal or too casual. Works well in notices, instructions, and memos.
16. I would like to bring to your notice
This formal phrase is often used in official communication or corporate writing. It politely emphasizes something the reader needs to be aware of.
Examples:
- I would like to bring to your notice that your insurance is due for renewal.
- I would like to bring to your notice a discrepancy in the records.
- I would like to bring to your notice the upcoming system upgrade.
- I would like to bring to your notice that your attendance has improved.
- I would like to bring to your notice the revised payment schedule.
Why it works:
It strikes a balance between professionalism and respect. It’s perfect for HR updates, formal letters, or when flagging important matters diplomatically.
17. I’m writing to announce
This is a confident and exciting phrase used when you’re sharing news or making a formal announcement.
Examples:
- I’m writing to announce our new training program.
- I’m writing to announce my promotion to senior manager.
- I’m writing to announce the launch of our redesigned website.
- I’m writing to announce that we’ve expanded our services.
- I’m writing to announce the final results of the competition.
Why it works:
It carries energy and clarity—great for business updates, press releases, or internal news that needs a positive tone.
18. I want to highlight
This phrase is perfect when you’re not just sharing info but emphasizing something important or urgent.
Examples:
- I want to highlight the changes in our return policy.
- I want to highlight a few updates in this quarter’s plan.
- I want to highlight the risks we might face.
- I want to highlight the improvements in your work.
- I want to highlight your contribution to the success of this project.
Why it works:
It shows intentional focus, which is perfect for executive summaries, project updates, or drawing attention in long messages.
19. I’m getting in touch to tell you
Friendly, natural, and conversational—this phrase feels like you’re writing to someone you already know or work closely with.
Examples:
- I’m getting in touch to tell you that we’ve approved your request.
- I’m getting in touch to tell you about the new client onboarding.
- I’m getting in touch to tell you we’re ready to move forward.
- I’m getting in touch to tell you the project has been delayed.
- I’m getting in touch to tell you about our pricing update.
Why it works:
It has a warm, human tone, making it perfect for casual business emails or internal communication.
20. This is to let you know
A simple, straightforward line that fits just about any message. It’s short and effective, especially in email templates.
Examples:
- This is to let you know your payment was successful.
- This is to let you know your feedback was well received.
- This is to let you know the files are now available.
- This is to let you know we’ve completed the audit.
- This is to let you know your issue has been resolved.
Why it works:
Quick and to the point—ideal for transactional messages, status updates, and customer service emails.
21. I’m reaching out to inform you
This version feels friendly but also slightly more formal than “I’m reaching out to let you know.” It bridges professionalism and warmth well.
Examples:
- I’m reaching out to inform you that your loan has been approved.
- I’m reaching out to inform you of our recent policy changes.
- I’m reaching out to inform you that we’ll be closed this Friday.
- I’m reaching out to inform you of a new opportunity in our team.
- I’m reaching out to inform you that we’ve processed your documents.
Why it works:
Great for emails that are polite but modern. Works especially well in client communication, customer service, and updates.
22. I am here to inform you
This alternative sounds confident and direct. It adds a sense of presence and support to your message.
Examples:
- I am here to inform you that we’re moving forward with your request.
- I am here to inform you of the next steps in the hiring process.
- I am here to inform you that your complaint has been resolved.
- I am here to inform you that you’ve been selected.
- I am here to inform you that our team will be assisting further.
Why it works:
This line feels supportive and assertive—useful in situations where you want to reassure or confidently deliver a message.
23. I want to update you
Short, clear, and active—this phrase is great when you’re providing new info in a direct and friendly tone.
Examples:
- I want to update you on the status of your application.
- I want to update you about our latest findings.
- I want to update you on some internal changes.
- I want to update you about the revised dates.
- I want to update you regarding the audit results.
Why it works:
It’s a no-nonsense phrase that feels both informative and respectful. Works well in internal team emails and stakeholder updates.
24. I am writing with information regarding
This phrase gives a preview of what’s coming next. It’s detailed, polite, and great for structured writing.
Examples:
- I am writing with information regarding the status of your payment.
- I am writing with information regarding your travel schedule.
- I am writing with information regarding your application.
- I am writing with information regarding upcoming training.
- I am writing with information regarding the conference details.
Why it works:
It sounds detailed and well-organized, perfect for official reports, client updates, or customer service communication.
25. Let me inform you
Short and slightly more casual than “Allow me to inform you,” this line is suitable for internal messages and team chats.
Examples:
- Let me inform you that the files are ready.
- Let me inform you that your issue has been escalated.
- Let me inform you about the policy change.
- Let me inform you of the deadline extension.
- Let me inform you that your registration is confirmed.
Why it works:
It’s flexible, polite, and easy to use in semi-formal conversations—especially when you want to keep the tone calm but informative.
Conclusion
Using the same phrase over and over—like “I am writing to inform you”—can make your messages sound robotic or overly formal. These 25 creative alternatives give your writing clarity, character, and a personal touch, whether you’re updating a team, contacting a client, or sending an announcement.
By switching things up, your emails won’t just sound better—they’ll be more effective, more engaging, and more memorable. And the best part? Every phrase here is designed to fit naturally into your tone, no matter how formal or friendly you need to be.
I’m Leo Knox, the wordplay wizard behind WordsTwists.com where I turn everyday meanings into funny, clever, and creative twists. If you’re tired of saying things the boring way, I’ve got a better (and funnier) one for you!
